Project Failure Files: Drowning in Custom Reports
In Episode 47 of the Project Failure Files weekly webcast, our focus was “Juggling Stakeholder Reporting and Measurement Requests,” in which Sharon and I discuss how managing multiple stakeholder reporting requests can quickly spiral out of control, leading to wasted time, duplicated efforts, and inefficient project execution. When reporting becomes an administrative burden rather than a valuable decision-making tool, it can drain resources and slow down actual project work. By identifying signs of reporting overload—such as excessive customization, redundant updates, and unclear stakeholder expectations—teams can begin to streamline their reporting processes and focus on delivering meaningful insights rather than simply churning out reports.
Sharon and I share a key strategy to overcoming reporting inefficiencies — championing a single source of truth, such as a standardized dashboard or reporting template that consolidates essential updates. Educating stakeholders on the benefits of a unified reporting model helps reduce unnecessary demands while maintaining transparency. By tactfully pushing back on excessive requests and demonstrating how streamlined reporting leads to better decision-making, project managers can create a reporting structure that benefits everyone without overwhelming the team.
To maintain long-term efficiency, we share how organizations should establish clear reporting governance frameworks, leverage automation to reduce manual reporting efforts, and implement self-service reporting options. Encouraging stakeholders to access real-time dashboards rather than requesting frequent ad-hoc updates allows project teams to focus on execution while ensuring stakeholders remain informed. Ultimately, effective reporting should support project success—not hinder it through excessive complexity and administrative overhead.
Enjoy the episode!
Be sure to tune in next Monday, May 12th at 9am Pacific for Episode 48 of our weekly series as Sharon and I discuss “Unintentionally Failing Forward.“ Hope you can join us on LinkedIn or YouTube.
